Board / HOA Business
Keeping Liberty Village beautiful & functional, while safeguarding the freedoms of homeownership
You ask, we answer
Frequently asked questions about what the board does and how meetings are held.
What does the Board do? What is their role?
Conduct Regular Board and Membership Meetings
Regular board and membership meetings are the stage for critical decision-making. The frequency of meetings vary depending on the HOA’s needs. Special meetings might focus on significant issues like major renovations or rule changes.
Maintaining Common Areas
The board ensures common areas like parks and pools are well-maintained. These responsibilities include hiring landscapers, scheduling repairs, and planning upgrades. Good maintenance keeps property values high and residents happy.
Rules Enforcement
A community without rules is like a ship without a captain. The board’s job is to ensure everyone follows the community rules in the governing documents. Enforcement might involve sending warning letters for rule violations, imposing fines, or even taking legal action in extreme cases.
Financial Management
Managing money transparently is one of the board’s most important duties. Financial responsibilities include setting the budget, collecting HOA dues, and keeping a reserve fund for emergencies.
Operational Management
Behind the scenes, the board is also busy with operational tasks. These tasks include negotiating contracts with vendors like landscaping services, overseeing community staff, and ensuring all services meet community standards. It’s all about keeping things running smoothly day-to-day.
What DOESN'T The Board Do?
While an HOA Board can open the floor to hear complaints and concerns during board meetings, it is NOT the Board’s responsibility to field complaints or solve general problems and neighbor disputes.
Complaints should always be directed to the HOA Management Company. The Mngmnt Company will direct homeowners on options that meet the HOA guidelines and bylaws. If requested, the Mngmnt company may also alert the Board or pass the information on to Board members.
How Much Do Board Members Get Paid?
Board members are members of the community that VOLUNTEER their time to serve the community. They are not compensated in any way by the HOA.
Board members donate many hours of their time, every month, to ensure that the community is running smoothly and to help the HOA comply with state and federal rules and regulations.
How Long Do Board Members Serve?
Board Member voting is conducted each year. However, voting will only occur for open positions.
When the current Board members were elected, the tenure of their service was decided by the # of votes for each candidate.
Most Votes= 3 yrs
2nd Most Votes= 2 yrs
3rd Most Votes= 1 yr
Currently your Board Member tenures are:
Lisa Arbuckle: 3 yrs
Frankie Matos: 2 yrs
Marilyn McDonald: 1 yr
(Marilyn is serving out a previous member’s term)
A vote will be held in February 2025 to fill Marilyn’s current position.
How Often Are Board Meetings Held?
Every HOA is different, but state law only requires (1) meeting per year.
The Liberty Village Board has offered meetings more frequently in order to keep the community informed and to solicit feedback on current HOA issues.
Once issues have been resolved, meetings will likely be held 3-6x per year.
Are Residents Required To Attend Board Meetings?
Attendance is up to each homeowner. However, important information will ALWAYS be shared at these meetings and your attendance will keep you informed.
In addition, voting on specific issues also occurs at these meetings. Attending, voicing your opinions on issues, and voting, allows you to have input on how your community looks, feels, and is managed.
Your attendance is always welcome and is a good way to get to know other members in the community.
How Do We Vote If We Are Not Available For The Meeting?
It depends on the type of issue / vote being conducted.
Some issues are voted on by the Board only. These issues are typically preceded by the Board hearing opinions on the issue from the community. Voicing your support, or opinion, on an issue can have an impact on how your Board votes. Having a neighbor voice your opinion in these matters is always an option.
Other issues are voted on by the community. State law & the Liberty Village Governing documents determine how a vote must be held on specific issues. When an issue must be voted on by the community, PROXY votes may be collected from those who cannot attend in person at the time of the vote. Often a neighbor will deliver your proxy vote to the meeting. In some cases, your vote will be required to be sent to the HOA Management company, and they will cast your vote for you.
That is why it’s so important to stay current on HOA business and always open emails that are sent to you from the Board or HOA Management company. These communications will detail important information and instructions on how & when to cast your votes.
Only one (1) Vote per household/lot will be counted.
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